3 Methods on How to Embed Fonts in a PDF

Piers Zoew Last updated on September 14, 2024

Summary :

To ensure that the fonts display correctly on any device, this post helps you embed fonts in a PDF using Adobe Acrobat, Nitro PDF, and Foxit PDF.

Embed Fonts in PDF

Embedding fonts in your PDF is like packaging the fonts with your document. It ensures that the text in your PDF can be read and looks the way it was designed, even when printed on different equipment. It is crucial to embed fonts in a PDF when the existing fonts are corrupted or not compatible with certain content.

In this post, 3 effective ways will be introduced to help you out. You can embed the fonts with or without Adobe.

How to Embed Fonts in PDF Using Adobe Acrobat Pro

Adobe Acrobat Pro has more features than Adobe Acrobat DC. It allows you to view, create, edit, and secure PDF files. You can also create forms with it. Many professionals and businesses invest in Adobe Acrobat Pro for their use.

Using Adobe Acrobat Pro for embedding font in PDF assists you in avoiding font issues. Here is how to do that:

Before embedding fonts, please check the existing fonts are displayed correctly: Open a PDF in Adobe Acrobat Pro > Click “File” > “Document Properties > Under the “Fonts” tab, check for fonts labeled with “(Embedded Subset)”—these are already embedded.

Step 1. To embed a new font, go to “File” > Print and select Adobe PDF.

Step 2. In Properties, under the Adobe PDF settings tab, click “Edit” next to “Default settings.” Navigate to Fonts in the menu that appears.

Adobe PDF Setting

Step 3. Make sure the fonts you want to embed are in the font source list. If not, move or copy them to C:/Windows/Fonts. Then, move these desired fonts to the “Always Embed” box.

Embed the Font

Step 4. Click “OK” in the pop-up window, and you’re all set!

How to Embed Font in a PDF Using Nitro PDF Pro

To ensure your fonts stay intact when you create documents, embed them into the file. A PDF editor like Nitro PDF can help with this, making it easy to include fonts and ensuring that your PDF looks right on a screen or when you print the PDF. Here is how to embed fonts in Nitro PDF:

Step 1. Start by pressing Ctrl+D or right-clicking the Hand tool on the PDF > Pick “Document Properties” to see all the fonts used in the PDF and how they’re added.

Step 2. In the “Document Properties: box, go to the “Fonts” tab to check out font details.

Step 3. If you want to know more about a specific font in your PDF, right-click the text with the “Edit” tool and choose “Edit Properties.”

Step 4. You’ll see a window with text properties, and at the bottom of that window, you can find info about how the font is embedded.

Embed Fonts in Nitro PDF

How to Embed Fonts in PDFs Using Foxit PDF Editor

As one of the AI PDF editors, it can handle most PDF editing tasks such as editing, converting, and filling out PDF forms. It features a user-friendly interface and supports both Windows and Mac platforms. With Foxit Reader, you can edit text, add images, delete pages, and leave comments on PDF files.

Step 1. Open Foxit PDF Editor and click on the “File” menu. Then choose “Preferences” and go to the “Documents” section.

Step 2. In this section, enable the “Automatically embed fonts whenever text is updated or saved” option. Save your changes by clicking “OK.”

Step 3. Now, any characters from the font used when editing text will be included in the document automatically.

Embed Font in Foxit PDF

Additionally, it supports embedding fonts in PDFs. When fonts are embedded, the PDF contains all the font data necessary for correct display on any device.

FAQs

How to embed fonts in a PDF without Acrobat Pro?

If you don’t have Adobe Acrobat installed on your device, you can use Microsoft Word to embed fonts in a PDF.

Open your document in Word > Go to ‘File,’ then ‘Save As,’ and pick where you want to save it > In the ‘Save As’ box, choose PDF from the list > Click ‘Options.’, and make sure to check ‘Embed fonts in the file’> Click ‘OK’ and then ‘Save’

Why do some fonts not work in PDF?

Certain fonts can’t be embedded due to licensing restrictions. If you pick a font that can’t be fully added, programs like Adobe Acrobat Pro will give you a warning.

Does Google Docs support embed fonts in PDF?

No, it’s not possible to include fonts within Google Docs. Apart from the three software mentioned in this article, there are also many online tools available on Google to help you embed fonts in a PDF.

Conclusion

If you’ve designed a PDF document using unique fonts, others may not view it correctly because those fonts aren’t installed on their devices. To share PDFs with non-system fonts effectively, you can use the three PDF editors we mentioned in this post and follow the guide to embed fonts in PDF.